18
February
2013

How to create different layouts and headers in the same document

Welcome to the last of our three-part series on advanced Ms Word features.  

Different layouts in the same document

How do you create different headers and footers on different pages of the document? For example, say you want to have a cover page with no header or footer; a table of contents page or prelims with roman numerals in the footer starting at a number you specify and finally the body of the document to have different headers and footers for different chapters.

The only way you can have different layouts in one document in Word is to create sections.  (In 2007 and 2010 you will find section breaks under the Page Layout tab, Page Setup group, Breaks.)

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By dividing your document into independent sections you can have different layouts in the same document. You can have an ordinary report in Portrait orientation and then tables or figures in landscape orientation (sideways)  in the same document. Many people don't know about sections so they create different files which they then have to print out and put together afterwards. This plays havoc with getting the page numbering and headers and footers right.

Always choose Next Page to create pages with different layouts. Use a continuous section break when you want two different layouts on the same page. For example, in a newsletter you may want to divide the page into two sections. The top section can have a fancy WordArt heading going right across the page. In the bottom section insert columns (Page Layout à Page Setup group à Columns) and then type your text in the columns to create a newspaper-like effect.  

Different headers and footers

When you have sections in a document the Header & Footer Tools ribbon has a useful group called Navigation. The Previous and Next buttons let you scroll through your different header and footer sections. If you want to create a header or footer that is completely different to the previous section then you must click on Link to Previous and de-select it. This is the key to creating different headers and footers. If you don't de-select the Link to Previous button you will always bring the previous header or footer through.

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